No Close, No Fee Promise
If your transaction falls out of escrow, we won't bill you.
- Billed to escrow and the deal dies? No charge, at any stage.
- Prepaid? Your payment carries forward as a credit that never expires.
$199 First Transaction Coordination*
You sell.We close.
Contract-to-close coordination for California agents. One flat fee per file.
- 23+ years of California experience
Every TC is great at first
Every TC is great at five files. But we all know they never stay there, eventually they get referred around. At twenty five files, they're drowning in follow-ups and to-dos. Your escrow is always the first to slip.
Having sold real estate ourselves, we understand this pain all too well.
TC Pilot was created to fix that. Intake, filing, versioning, deadline tracking, and follow-ups all automated. This way we can focus where humans are needed, keeping your transaction running smooth.
How we're different
Actual infrastructure
We are more than just a person with a spreadsheet and an email address. We've built infrastructure to handle file dumps, documents arriving by email and text without things slipping through the cracks.
Stay up to date
We'll remind you of upcoming deadlines and dates pulled straight from your contract, before they're a problem.
Fully local
A fully California based team means we are local and have years of California contracts experience.
What we do
Real Estate Transactions are only as good as the paperwork preparation and communications. Contracts, disclosure packages, signatures, and back-and-forth communication drive the transaction to the finish line. TC Pilot makes sure this goes as smooth as possible.
Paperwork
We ensure your transaction file is handled from Contract to Close. All the checkboxes, signatures, and fill-ins complete.
Communication
We follow up on missing documents from the other agent, lenders, and title/escrow.
Updates
We send you reminders of upcoming deadlines so you don't have to remember while you are working on your next deal.
Organization
Our dashboard keeps your docs at your fingertips so you don't have to search emails or folders for the newest doc in your transaction.
Pricing
Simple & Easy
First Coordination Discount Your first transaction is $199 instead of $449.
$199
On your first transaction with us.
*$199 prepaid, $249 billed to escrow
Open a Transaction$449 per transaction
Flat fee from Executed listing or purchase contract to close of escrow.
- Buyer side or Seller side
- No setup fee, no monthly minimum
- No close, no fee
- Reviewed by a licensed broker
- Fully California based team
Our Guarantees
Accuracy Promise
If we miss something that causes your commission to be delayed, we'll waive our fee*
- If we miss a deadline or required doc & it costs you, that file is free.
- If we fail to follow up on a missing doc, your file is free.
How to get started
Email us
Send us an email and we'll provision the account for you. Just include your name and DRE.
contracts@tcpilot.comStart your first transaction
Either upload the contract using the document drop section in your dashboard, or email us the contract.
23 years of California files, including the ugly ones.
Over twenty years of combined transaction knowledge across California: standard purchases and listings, but also short sales, REO, probate and trust sales, 1031 exchanges, dual agency, and contingent sales.
Our depth of experience and knowledge allow us to help agents complete their escrows successfully and smoothly.
What that covers
- Every county in California
- C.A.R. and local association forms
- SkySlope, Lone Wolf, Dotloop, Docusign Rooms
- Buyer side or seller side
- Files picked up mid-escrow
- Investor and portfolio volume
- Tough & messy files
Who's on your file
A licensed broker reviews every file, and the routine work runs on systems we built. So one person will never be the bottleneck on your file, and a vacation or sick day never impacts your deadlines.
I sold real estate in California for ten years before building TC Pilot. Around year six, other agents started calling me instead of their broker to ask how to handle a disclosure problem or addendum wording. I realized paperwork was the part of the business I was best at. With TC Pilot you get great people and systems built to handle every transaction even ugly & complex files.
Easy Communication
Talk with us in your preferred style.
Via Email
Include us on emails with lenders, title companies, assistants, and the agents on the other side. We'll handle pulling the docs and keeping up to date on transaction progress. Reach us at contracts@tcpilot.com.
Via Text
Include us in group chats. As long as you let us know what file the group chat is for, the numbers will be linked to the transaction.
Via Phone
Call us and let us know what's going on. We'll keep your file updated.
Dashboard
Upload files, add notes, shoot us a chat message. We'll keep the file updated.
Your timelines at a glance
Our timeline feature allows you to see at a glance where a transaction stands and what's coming next, without having to ask anyone or wait on a reply.
One place for every doc
Drop the whole file or one doc at a time in the file drop and we'll sort it. You always see the latest iteration of the file so you don't have to dig through emails or folders to find it.
Frequent Questions
Who will be my coordinator?
Your file isn't handed to one person and left there. A licensed broker reviews and monitors every transaction, on top of whichever of our staff is working the file, so no single person can hold up your closing.
The repetitive work runs on systems we built, including Keyli, our in-house AI: intake, filing, version tracking, and chasing documents. That keeps the people on your file on the parts that take judgment, and it means a vacation or a sick day never turns into a missed deadline.
What if my transaction falls through?
If you prepaid for your coordination, your payment is credited toward your next file with us. If we're billing through escrow, you only owe us if the transaction closes.
What if I represent both sides?
The second side is half price. A dual agency file is $674 at standard pricing, or $424 if it's your first transaction with us. You're never paying twice for one file.
How do I switch to TC Pilot mid-escrow? How do I deal with my current TC?
That depends on who you're working with. Some will want a partial fee for the work already done, others will hand the file over as good will. We reduce the fee on your first transaction with us to help offset anything they may charge.
Why does it matter that TC Pilot is run by a licensed broker?
Most transaction coordinators, including nationwide providers, are unlicensed. In California that limits what they can legally do on your file, and it means their experience with contracts comes from filling them in, not from being on the hook for them.
TC Pilot is founded and ran by a CA DRE licensed Broker (DRE #02007206) who sold real estate for 10 years before building TC Pilot. We can read your contract the way your broker would, we can flag a problem before your compliance desk does, and there's no gray area about who's allowed to touch what.
Being licensed also comes with a rule we take seriously: your clients are yours. Nobody at TC Pilot will ever contact your buyer or seller outside the scope of coordinating the file.
Is Keyli a person?
No. Keyli is our in-house artificial intelligence. She reads what you send to the intake inbox, files it against the right transaction, flags anything that needs a human, and answers questions on this site. Anything that takes judgment goes to a person, and you can ask for one at any point.
Where are you based?
We are a California based company with all US based staff. Headquartered in the heart of Silicon Valley in Campbell.
I'm a new agent, this is my first transaction. Can you help?
Absolutely, we were all new once. We will help you not only make sure your file is compliant with your broker's requirements, we'll also make sure you understand the process your broker requires.
Have a question?
Ask Keyli for an answer now, or talk to a person.
Ask Keyli
Keyli is our in-house AI. She knows the pricing, the scope and how switching works, and she hands anything that takes judgment to a person.
Or talk to a person
Call or text during office hours and a person answers. If we're already on a call, Keyli takes the details and you get a call back the same business day.
- (650) 750-7458 call or text
- hello@tcpilot.com
- Mon–Fri, 8–5 Pacific
Start your first file.
Enter your email address below to get started.
Keyli
TC Pilot's in-house AI
Hi, I'm Keyli, TC Pilot's assistant. I can answer any questions you have. Ask me anything about handing us a transaction. If you'd rather talk with Brad or a team member, just let me know, I'll set up a call.